General Data Protection Regulation Policy

With reference to The United Nations Declaration on Human Rights, the European Convention on Human Rights and
the Human Rights Act 2003,  Data Protection laws are not adequate for privacy threats and issues today so the Regulation was enacted in 2016 to make the right to privacy supreme in each Member State as a Fundamental Human Right. As a Regulation it comes into effect on 25th May 2018 without any action by the Oireachtas as it has
direct effect, unlike the Directives which led to the Data Protection Acts 1988.and 2003 which
required passing of legislation.

This Club has adopted the General Data Protection Regulation Policy of our District 133 to conform with the Act which is set out below.

Lions Clubs International District 133 Ireland is committed to meeting the requirements of the
General Data Protection Regulation and the Principles of Data Protection. We know that the
member`s personal data is private and important and undertake that our ethos and culture
recognise privacy as paramount in Lions Clubs. We confirm that it will not be used for any purpose
other than the objectives and purposes of the Lions Clubs. It will never be divulged to any other body
for any Commercial purposes and only provided to a third party when required by the legitimate
interests of Lions Clubs or by law.
When a person applies for membership they will be advised to this effect, will freely and fully
consent to their personal data being used by Lions Clubs International, Lions District 133 Ireland and
the particular Lions Club for the purposes and objects of Lions Clubs only. This consent may be
withdrawn at any time. A member has a right to access the information held, which will be provided
immediately, and if inaccurate to have the data amended. When membership ceases for any reason,
the data will be deleted from all records. If a member provides a Personal Public Services Number
for the purpose of a tax refund under Section 848A of the Income Tax Acts, it will only be used for
that purpose and only advised to Revenue Charities Section exclusively, as sensitive data.
In committing to the Data Protection Principles, the Lions Clubs recognise that it is a Data Controller
and bound to comply with the principles in relation to any personal data collected, stored or
processed. They are:

  • Obtain and process information fairly;
  • Keep it only for one or more specified, explicit and lawful purposes,
  • Use and disclose it only in ways compatible with these specified purposes,
  • Keep it safe and secure,
  • Keep it accurate, complete and up to date,
  • Ensure that it is adequate, relevant and not excessive,
  • Retain it for no longer than is necessary for the purpose or purposes,
  • Give a copy of his/her personal data to an individual on request.

In addition, the Lions Clubs will undertake a programme to ensure compliance by May 2018 with the
G.D.P.R. This will take the form of ten steps to be completed on time and comprise the following :

  • Awareness Raising,
  • Appoint Data Protection Officer,
  • Complete a Data Register,
  • Outline basis for Data Collection,
  • Communicate Privacy Information,
  • Review Data Security and Data Breach Plan,
  • Subject Access Requests,
  • Privacy by Design,
  • Update Policies & Procedures,
  • Review Forms and Update.

Lions Clubs International District 133 Ireland will revise all the documentation and notices used by
Lions Clubs, will align our processes and policies with the Regulation and ensure that the right to
privacy and data protection of all living persons in Lions Clubs are safeguarded.